You have your date picked out, you have your venue booked, your photographer scheduled, and all your favorite people are ready to celebrate you! Now we need to get everyone else on the same page and to your event on the right date and at the right time. I joke the invite is the most important item on the wedding checklist, I mean how else are you going to get everyone you love in the same room? I know there are so many more important things, like the ceremony and the marriage itself, but the invite is still a pretty important piece of paper. All jokes aside, couples ask often what is important to include in the invite and when they should actually send it out. The average time a couple spends planning their wedding is around 15 months these days. That’s a decently long time to be planning a party. Then when do you let everyone know about the who, what, where and when?
Over the upcoming weeks, I will be going into detail about all things paper, stationery, and calligraphy that you could use for your wedding, reception, and other events celebrating your big day! Here is a brief overview of each item. (Psst…Bookmark this post as a shortcut to the posts to come! I will be updating each section below with the link to the more in-depth post)
Sending out Save the Dates
Your Save the Date should be sent out around the 6-month mark, or sooner if travel is involved for a destination wedding.
Your Save the Date should be sent out around 6-9 months before the wedding, and at around the 1-year mark if it is an international destination wedding. The more travel involved the sooner the card should be sent out.
Save the Dates can include pictures, just typography, a fun illustartion of you as the couple or the destination you are getting married. These are the first introduction to your significant other to many family members, and will clue your guests into your vibe and potentially the feel of your wedding.
Sending out Invitations:
You should start thinking about invitation design around the 4-6 month mark before the wedding. The invitation should be sent out around the 2-month mark before the wedding.
Since the invitation is the “main event” and involves a few more pieces and more information than the Save the Date, we advise you to start the design process early on. If you choose from the collection with minimal changes, it can be anywhere from 4- 6 week period. If you choose to go custom, depending on the print style, at a minimum with a digitally-printed invitation, you are looking at around 6-8 weeks for design and production. If you are looking for anything additional (letterpress, foil, ribbon, wax seals, custom maps, liners, calligraphy, etc) it can potentially add more time to that process by a few weeks depending on guests count.
That’s at minimum 2 months of back and forth to help me create your invite, which in the grand scheme of things is so important to get all the right information on the right cards and out to the right people, am I right? It is also important to give your designer enough time to creatively work through your requests and give you the best options. Start inquiring about invitations at the 6-month mark. Especially for custom work, as a designer, I do not create items perfectly the first time around. By putting the work upfront in filling out your questionnaire, giving me complete information, color swatches, and a mood board is how you will help me create that custom, unique design that is just right for you and your fiancé(e) and be the perfect complement to your Big Day!
As noted above, the more info you have for your day the better. By having your date set, the venue booked, and having a rough idea or initial design meeting with your wedding planner on how the look and feel of your day will be a huge help when we start talking about your invitations. As soon as you have an idea of what you like, we can get started talking about design for your paper goods too!
I try to deliver the full suite at least a week prior to the “deadline” to ensure you can double-check your guest list and everything is in order. Check out my Wise Wedding: Invitation Details post for more information ( link will be posted here when ready).
RSVP information
Reply cards or RSVP cards are sent out with the invite 2 months before the wedding date.
Your RSVP is included in your invitation suite and will be sent out to all your guests when your invite is. Typically an RSVP date is 1 month before the wedding. This gives you ample time to make sure each guest has replied back to confirm with the caterer, start seating arrangements, or for you to track down replies in case an invite was lost in the mail or from an inconsiderate guest. Each venue is different and may require a guest count sooner or later than the traditional 1-month mark. Make sure to double-check this info with your planner and/or venue.
Calligraphy for Envelopes
Inquire at the time of your invitations if you are using the same person for design and calligraphy. If you are hiring a separate calligrapher than the invitation designer, inquire 1 month byt the latest before the invitations are to be sent out.
There are two options when addressing your envelopes, printed envelopes or hand-done calligraphy. Both can be beautiful options, but I am in full support of calligraphy for your mailing envelopes. When will you have another time in your life to really make a statement with your piece of mail? I may be biased, but I truly do believe that your invite feels complete with calligraphy addressing. I personally ask for at least two weeks for 50-100 names or three weeks for 150-250 names from when I receive the envelopes.
Yes, calligraphy can be done “last minute” but doesn’t need to be. Once I (or your designer) have decided on an envelope/paper color and it is ordered, the calligraphy can begin when the envelopes are received. Since you collected all your addresses with your Save the Dates way back around the 9-month mark before the wedding, you have all the information you need to send to your calligrapher. A quick tip is to keep your addresses in a spreadsheet with each guest’s title and full name included ( example. Dr. and Mrs. Jason and Sandra Smith, instead of Jay and Sandy Smith). Most designers and calligraphers, including myself, will ask you for a document like this. Bonus, this spreadsheet can help you track who has RSVPed, help with seating arrangements and keep track of wedding gift thank yous— win!
Designing Day of Items
You should start thinking about day-of items at least 3 months before your wedding date, and start finalizing everything in the 2-month and 1-month mark.
First, let me explain what a “day of item” is. It is anything that you will be needing just for the day of your wedding that adds to your decor and provides information to your guests. This can include programs, venues, place cards, escort cards, seating charts, welcome signs, etc. You should begin thinking about these around the same time you research your invitation look and feel. These items then can be booked around the 2-month mark. When you start your invitations, note to your designer the pieces you would like and which items you would like to coordinate with your invites look and feel and your receptions look at feel. This will allow them enough time to supply you with a design to approve, as well as order the right amount of product for you to receive finished, on time.
The last months of planning a wedding are of course full of finalizing details and making sure everything gets to the venue and set up the way you envisioned. This is no different for your day-of items. Learn more about the specifics of all the day-of items on the Wise Wedding: All the extra details post ( link will be posted here when ready).
Thank You Cards
Send a thank you from any bridal events 2-3 weeks from the event or from receiving the gift. From your wedding, thank you’s should be sent out no later than 3 months.
There is a myth going around that you have 1 year to send your thank you notes out from your wedding. This may be a newer myth due to couples opting to send a thank you card with a photo from their wedding on it, as wedding photos take longer to be edited and delivered to the couple. I recommend ordering a small amount of thank you cards that match your Save the Dates. This way you have themed cards on hand for thank yous for your shower and other bridal events or to write a special note to your bridal party. The nice thing about purchasing custom cards is that they don’t have to have the words “Thank you” printed on them. These cards can be have a pattern that is used in your weddding papergoods or have a monogram of your future, marrried name. By not including the actual words “thank you”, you can order a larger amount of custom cards that can be used for any event, including your wedding thank you notes.
If you have any other questions about the timeline for your paper goods or would like to talk about what I can help you with to check something off your current timeline, contact me here. In the meantime, to keep yourself organized, download my free wedding timeline checklist here.